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ACCOUNTS
RECEIVABLE
The PURVEYOR Accounts Receivable system is an integral
part of the PURVEYOR warehousing and distribution system,
providing both the economies of a single entry system with
the extensive utilities usually seen only in specialized A/R
systems. All transactions are coded to allow easy integration
into General Ledger systems.
The central features are:
-New MS Access Invoicing and Statements options allow the client to never buy boxes of printed invoice or statement paper from printing companies again, using one's own scanned forms as backgrounds.
-Multiple
branch and company support.
-Easy-to-use,
reliable lookups by soundex, phone# (last 4 digits), keyword,
alphas, and store# (for multibranch customers).
-Parent/subsidiary
statements, reporting, cash receipts, and credit.
-Customer-Required Special Reports available in both mvBase and MS Access formats.
-Customer/jobber credit.
-High
speed processing made possible by cross referencing all A/R
by customer.
-Parent/subsidiary
accounting
- cash
receipts by parent company
- statements
by parent company
- credit
analysis by parent company, with detail by customer and
job
- credit
controls by parent, customer, and jobber(ship-to)
- speed
processing by parent
- Customer
accounting
- last
payment, sale, and credit/debit
- application
of cash & credits to invoices, debits, or on account
- 7,14,21,28,30,60,90,120,150
aging available
- aging
on statements
- selectivity
by parent, account category, name, number, for all reports
and statements
- review
and cancellation prior to posting
-Credit
control and analysis
- customer
product detail and summary billing statements and analysis
- printable
customer notes that accumulate over time and are available
on tickler report
- credit
control by limit and past due by parent, customer, or jobber
- manual
hold by customer
- terms
by parent, customer, jobber, or invoice
- service
charges
- performance
analysis including number of invoices, total days early,
total days late, and average days to pay
-Low
overhead cash receipts
- this
means considerably fewer hours spent receiving cash
- accomplished
by direct application of counter cash & credit cards
to A/R invoice balances at the counter
- automatic
cash drawer opening available
- counts
change in plain english ($23.50= 1 twenty, 3 ones, and 2
quarters)
- automatic
distribution of cash received by a parent company against
all customers for that parent in several sort orders selectable
by the user at run time
- pay
cash at either the customer or parent level by week, review,
date range, or automatically
-Credit/debit memos and tracking
- printable
credit and additional billing memos may be printed
- can
be applied to invoices or on account
- can
be inventory or non-inventory related
- full
scale notes may be included
-Statements
- on
demand statements
- account
aging on statement
- multiple
selectivity
- items
on statements sort by invoice date for applied credits and
payments
Reports
- common
reports available on menus, with little used ones in easy
to use report writer, making menus easy to use and navigate
- include:
- worksheets
- past
due report
- detail
and summary aging reports
- parent,
customer, and ship-to listings
- tickler
report
- detail
and summary product transaction history by date &
customer
- accounts
receivable history record print and inquiry
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